The Finance-RECON team’s objective is to provide thorough support to Department Approvers in the reconciliation of all UVAFinance Operational Accounts by performing reconciliations in RECON@ and help with maintenance of accounts through Cost Transfers and LD Adjustments. The Team strives to review all transactions on a timely basis, assuring they adhere to all University Policies.
Mary Fields (Team Lead) – RECON@, Cost Transfers, LD Adjustments for SFS, OSP, MRP, VP Finance, AVP Finance, FOC, FP&A, and PSDS
Cost transfers are completed on an as needed basis through the integrated system process. The Fiscal contact will complete cost transfers for any expenses that were applied to the incorrect PTAO and move them to the correct one. By following the correct procedure for completing RECONs and UVA policies there will be a reduced need for cost transfers.
LD Adjustments are completed on an as needed basis through the integrated system process. The Fiscal Contact will complete LD Adjustments for any expenses that were applied to the incorrect PTAO and move them to the correct one.
Pay Voucher/ Purchase Order
Initiate Pay Voucher or Purchase Order in the UVA Marketplace. Documentation from the purchaser needs to be given to your ASG representative to be saved to the RECON/Finance folder on the shared drive. Ensure the application of expenses is made to the correct PTAO according to UVA Finance policies. By following the correct procedures and UVA policies reduces errors and the need for cost transfers.
Travel & Expense Credit Cards
Credit Card expenses are processed through UVA Travel & Expense. The credit card owner or delegate create the expense report through the T&E process for approvers to review. The Finance Team saves a copy to thoroughly review. By following correct procedures and UVA policies reduces errors and the need for cost transfers.
Travel & Expense - Travel
Review T&E reports for proper application of expenditure tyoes & PTAO, as well as ensuring all T&E policies are followed and all receipts are properly attached. By completeing a thorough review of Travel and Expense charges early in the process helps to avoid problems and improves the RECON process at the end of the month.
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**5 days are required for the approval process**
If you submit your Recons on the 10th, then they will be approved by the 15th of the month.
Access will be granted to all approvers to drop their recons into the ASG Recon Folder. Alternatively, you may send a copy of your recon online to a shared email address.
Click here to access Eileen's Recon@ Cheat Sheet. It has helpful tips and information if you are struggling or have questions about the Recon process.